Supply Chain Associate (Fleet)

About the role

IOM is recruiting a Supply Chain Associate (Fleet) in Kabul, Afghanistan, under the supervision of the Supply Chain Officer -Logistics. The post supports the coordination of fleet management activities for the IOM mission in Kabul, aiming to keep fleet operations safe and efficient, maintain accurate fleet records and reports, and coordinate vehicle maintenance and servicing.

Key responsibilities

• Coordinate and monitor daily fleet operations in line with IOM policies, procedures, security requirements and fleet management standards.
• Receive and coordinate approved vehicle requests, prepare daily schedules, allocate vehicles and drivers and ensure efficient use of the fleet.
• Maintain vehicle logbooks, movement records, mileage, fuel consumption and other fleet documentation.
• Coordinate preventive and corrective maintenance, inspections, repairs and follow-up with workshops and service providers.
• Monitor the validity and renewal of registration, insurance, roadworthiness certificates and other documents.
• Monitor fuel consumption and costs, analyse consumption patterns and flag variances or irregularities.
• Coordinate reporting of accidents, breakdowns, damages and other incidents.
• Assist with procurement of vehicles, spare parts, repairs and transport services, including technical specifications, quotations and bid analysis.
• Conduct market surveys and manage fleet-related suppliers such as workshops, rental companies and spare-parts suppliers.
• Maintain physical and electronic fleet records, prepare periodic reports and support fleet planning and budgeting.
• Provide technical guidance and training to drivers and junior staff on fleet management, vehicle safety and compliance.

Required profile

• Bachelor's degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field with three years of relevant experience; or high school diploma with five years of experience.
• Certification in Procurement, Logistics or Supply Chain Management is an advantage.
• Experience in procurement and logistics with vendors and service providers, and with asset management.
• Experience with IOM/UN procurement and logistics rules is an advantage, as is experience in an international organisation.
• Fluency in English (oral and written); working knowledge of Pashto or Dari is required.
• All IOM staff must be fluent in one of the IOM's official languages (English, French, Spanish).

Required skills

• High level of computer literacy.
• Ability to work with national and international institutions and to write clear, concise reports.
• Excellent communication and negotiation skills.
• Ability to establish realistic resource requirements.