Procurement and Logistics Officer

About the role

ASLO, a national non-governmental, non-profit organization implementing humanitarian and development programming in Afghanistan, is hiring a Procurement and Logistics Officer. The officer leads the day-to-day execution and documentation of procurement and logistics services for the headquarters and field projects, ensuring timely, economical, ethical and competitive acquisition of goods, works and services, reliable warehousing, fleet and asset controls, and compliance with the approved Procurement and Logistics Manual, budgets, donor requirements and applicable law. The officer executes approved processes and does not independently authorize purchases, supplier awards or payments.

Key responsibilities

• Consolidate annual, quarterly and project procurement plans with Program, Finance, Engineering, Administration and provincial teams, and maintain a dated procurement tracker.
• Check purchase requisitions for specifications, project code, budget confirmation and authorisation, conduct market surveys and price benchmarking, and apply emergency procurement procedures only with documented justification.
• Prepare RFQs, ITBs, RFPs, bid instructions, technical specifications and evaluation matrices; coordinate transparent bid opening, maintain tender logs and prepare comparative bid analyses.
• Carry out supplier due diligence, maintain an approved supplier database and report suspected collusion, false documentation or bribery.
• Draft purchase orders, service contracts and framework agreements, track deliverables and warranties, and coordinate receipt, inspection and invoicing without certifying own transactions.
• Maintain warehouse registers, stock cards, GRNs and stock counts, and manage fixed assets, equipment and fleet records, including fuel and maintenance monitoring.
• Keep complete, numbered procurement files and ensure accurate physical and electronic filing for donor monitoring and audits.
• Submit daily task plans, weekly pipeline reports and monthly summaries, and support provincial staff on requisitions, bidding and documentation.

Required profile

• Bachelor's degree in Procurement, Supply Chain Management, Logistics, Business Administration, Economics, Commerce or a related field.
• At least four years of directly relevant experience in procurement and logistics with national or international NGOs; experience with donor-funded humanitarian or development projects is required.
• Practical experience in competitive tendering, bid analysis, supplier due diligence, contract administration, warehouse/asset management and fleet logistics.
• Familiarity with Afghan supplier markets, NGO internal controls and donor compliance; experience with UNICEF, UN agencies or other institutional donors is an advantage.

Required skills

• Advanced Microsoft Excel and Word skills, including bid comparison sheets, trackers, inventory registers and reports.
• Knowledge of procurement thresholds, sealed-bid procedures and segregation of duties.